Reports and Analytics

SabiBooks generates reports that help you understand how your business is doing. You can see your sales, inventory, profit, and more.

Dashboard Metrics

Your Dashboard shows key metrics at a glance:

Metric	What It Tells You
Today’s Sales	Total revenue today
Products	How many items in your inventory
Customers	Size of your customer base
Outstanding Credit	Money owed to you
Sales Trend	Chart showing sales over time

Tip

Check your dashboard every evening to see how the day went. This takes less than a minute and keeps you informed.

Report Types

Sales Reports

Detailed breakdown of revenue by time period, payment method, staff member, and product category.

Inventory Reports

Stock levels, valuations, low stock alerts, slow-moving items, and category breakdowns.

Profit and Loss

Whether your business is making or losing money after subtracting costs and expenses.

Cash Flow

Money coming in and going out — are you able to operate day to day?

Loan Readiness Pack

Professional summary of business performance for bank loan applications.

Export (PDF/CSV/Excel)

Download any report for printing, sharing, or further analysis.

Sales Reports

Sales reports show detailed breakdowns of your revenue. This is one of the most valuable features in SabiBooks because it helps you understand your business performance over any time period.

Accessing Sales Reports

1. Open Reports

   Tap “Reports” from the Dashboard quick actions or menu.

2. Choose the time period

   Select from the available options:

   • Today — Just today’s sales
   • This Week — Monday to today
   • This Month — 1st of the month to today
   • Last Month — The full previous month
   • Custom — Pick any start and end date

What Sales Reports Show

• Total sales amount for the period (in Naira)
• Number of transactions (how many sales were made)
• Average transaction value (total sales divided by number of transactions)
• Top-selling products (which products sold the most, by quantity and by value)
• Breakdown by payment method:
  • Cash: ₦XX,XXX (XX%)
  • POS Terminal: ₦XX,XXX (XX%)
  • Bank Transfer: ₦XX,XXX (XX%)
  • Credit: ₦XX,XXX (XX%)
• Sales by day (a bar chart showing daily totals, useful for spotting busy and slow days)
• Sales by hour (which hours of the day are busiest — useful for scheduling staff)
• Sales by staff member (who sold the most, if you have staff — see Staff Management)
• Sales by category (which product categories generate the most revenue)

Tip

Chidinma’s Weekly Report:

Chidinma checks her weekly sales report every Monday morning. Here is what a typical week looks like:

Day	Sales	Transactions
Monday	₦12,500	45
Tuesday	₦8,200	32
Wednesday	₦15,800	55
Thursday	₦11,000	42
Friday	₦22,300	78
Saturday	₦35,000	110
Sunday	₦18,500	65
Total	₦123,300	427

She can see that Saturday is always her best day and Tuesday is slowest. This helps her plan staff schedules (more staff on Saturday) and stock ordering (restock before Friday).

Using Sales Reports to Make Decisions

Sales reports are not just numbers to look at — they help you make smart business decisions:

1. Identify your best days. Stock up before your busiest days.
2. Find your best-selling products. Make sure you never run out of these.
3. See which payment methods customers prefer. If 60% pay by transfer, make sure your bank account details are easily accessible.
4. Track sales trends. Are sales going up or down month over month?
5. Evaluate staff performance. Who is bringing in the most sales?

Tip

Mama Chidi says: “I check my daily sales every evening before going home. It takes less than a minute, and I always know exactly how the day went.”

Inventory Reports

Inventory reports help you understand the health of your stock and make better purchasing decisions.

Report	What It Shows	Why It Matters
Stock Levels	Current quantity and value of all products	Know exactly what you have
Low Stock Items	Products below their reorder level	Reorder before you run out
Out of Stock	Products with zero stock	Lost sales — restock urgently
Stock Valuation	Total value of your inventory at cost price and selling price	Know the value of your business assets
Stock Movement	Summary of all stock changes (sales, adjustments, etc.)	Track how stock enters and leaves your business
Slow-Moving Stock	Products that have not sold in a long time	Consider promotions or clearance sales
Category Breakdown	Stock levels grouped by product category	See which categories need attention

Tip

Emeka’s Stock Valuation:

Category	Items	Qty	Cost Value	Selling Value
Phones	15	45	₦2,250,000	₦3,375,000
Accessories	120	800	₦400,000	₦720,000
Chargers	25	200	₦100,000	₦200,000
Total	160	1,045	₦2,750,000	₦4,295,000

Emeka can see that his inventory is worth ₦2.75 million at cost (what he paid) and ₦4.295 million at selling price (what he would earn if he sold everything). The difference (₦1.545 million) is his potential profit.

Tips for Using Inventory Reports

1. Check Low Stock weekly. Make it a habit every Monday morning.
2. Review Out of Stock daily. Every out-of-stock product is a lost sale opportunity.
3. Watch for slow-moving stock. If a product has not sold in 30 days, consider a discount or promotion.
4. Use Stock Valuation for insurance. If something happens to your shop (fire, flood), you have proof of what your inventory was worth.

Profit and Loss Report

The Profit and Loss (P&L) report shows whether your business is making or losing money. This is the most important report for understanding your business health.

How It Works

Revenue (Total Sales)                    ₦500,000
- Cost of Goods Sold (cost price)       -₦350,000
= Gross Profit                           ₦150,000

Gross Profit                             ₦150,000
- Operating Expenses
    Rent:                               -₦50,000
    Generator Fuel:                     -₦15,000
    Staff Salaries:                     -₦30,000
    Transport:                          -₦8,000
    Other:                              -₦7,000
= Net Profit                             ₦40,000

In this example, the business sold ₦500,000 worth of goods, but after subtracting costs and expenses, the actual profit is ₦40,000. Without tracking expenses, the owner might think they made ₦150,000 — a very different picture.

Key P&L Metrics

Metric	What It Means	Healthy Range
Gross Profit Margin	(Gross Profit / Revenue) x 100	20-50% depending on business type
Net Profit Margin	(Net Profit / Revenue) x 100	5-20% is generally good
Revenue Growth	Change in sales compared to last period	Positive is good

Caution

For accurate P&L reports, make sure you:

1. Set the cost price for every product (not just the selling price)
2. Record all your business expenses in SabiBooks
3. Categorise expenses correctly

Tip

Mama Chidi says: “I always thought I was making good money because my sales were high. But when I saw my first P&L report, I realised my profit margin was only 8%. I started buying from a cheaper supplier and my margin went up to 15%. SabiBooks showed me what I could not see.”

Cash Flow Report

The Cash Flow report shows money coming in and going out of your business. While the P&L report tells you if your business is profitable, the Cash Flow report tells you if you have enough cash to operate day to day.

Money In (Inflows)

• Cash sales received
• POS terminal payments received
• Bank transfer payments received
• Credit payments collected from customers

Money Out (Outflows)

• Expenses paid (rent, fuel, salaries, etc.)
• Stock purchases from suppliers
• Loan repayments (if applicable)

Why Cash Flow Matters

You can be profitable on paper but still run out of cash. For example:

• You sold ₦200,000 this month, but ₦80,000 was on credit (not yet collected)
• You paid ₦150,000 in expenses and stock purchases
• Actual cash: ₦120,000 in - ₦150,000 out = -₦30,000

You need to collect credit payments or reduce expenses to stay afloat.

Tip

Alhaji Musa’s Cash Flow Problem:

Alhaji Musa was selling ₦2 million per month to his retail customers. But 60% was on credit, and some customers took 90 days to pay. Even though his business was profitable, he often did not have enough cash to buy stock from his suppliers.

SabiBooks Cash Flow report showed him that he was collecting only ₦800,000 cash per month while spending ₦1.5 million. The report helped him:

1. Reduce credit terms from 90 days to 30 days
2. Send payment reminders more aggressively
3. Negotiate better payment terms with suppliers

Loan Readiness Pack

SabiBooks can generate a loan readiness pack — a professional document that summarises your business performance. This is useful when applying for loans from Nigerian banks, microfinance banks (like LAPO, Accion), or fintech lenders.

What the Loan Pack Includes

Section	Contents
Business Overview	Name, type, location, how long operating
Revenue Summary	Monthly sales for the last 3-6 months, with growth trends
Profit and Loss	Monthly P&L showing consistent profitability
Transaction Volume	Number of sales transactions (shows active business)
Customer Base	Number of customers, repeat customer rate
Credit Management	Outstanding credit, collection rate (shows responsible lending)
Inventory Value	Current stock valuation (business assets)

Why Banks Care About These Numbers

Banks want to see:

1. Consistent revenue — You have steady sales, not just one good month
2. Profitability — You actually make money after expenses
3. Good records — You track your finances carefully (trustworthy borrower)
4. Active customers — A growing customer base means a healthy business
5. Responsible credit management — If you extend credit wisely, you manage money well

Tip

Alhaji Musa says: “When I went to the bank for a ₦5 million loan, they asked for ‘financial records’. I printed my SabiBooks Loan Readiness Pack and they were impressed. They said I was the first small business owner to bring organised digital records. I got the loan in 2 weeks instead of 2 months.”

Generating the Loan Pack

1. Open Reports

   Go to Reports.

2. Select Loan Readiness Pack

   Select “Loan Readiness Pack”.

3. Choose the period

   Choose the period to cover (usually last 3 or 6 months).

4. Generate and download

   Tap “Generate Pack” and download as PDF to share with the bank.

Exporting Reports

You can download reports in multiple formats:

Format	Best For
PDF	Printing or sharing with others (professional look)
CSV	Opening in Excel or Google Sheets for further analysis
Excel	Same as CSV but formatted for Microsoft Excel

1. Open the report

   Open the report you want to export.

2. Tap export

   Tap the download/export icon.

3. Choose format

   Choose the format (PDF, CSV, or Excel).

4. Download

   The file is downloaded to your phone or computer.